At Discover Artists, we love celebrating the creativity and achievements of our students.
Photography and video recordings may be taken during sessions, rehearsals, showcases, or
performances for educational, promotional, or internal purposes.
This policy explains how we collect, use, store, and share images and videos, and how consent is
managed for all students under 18.
1. Purpose of Photography and Filming
Images and videos may be used for:
• Educational purposes: to track student progress and support learning.
• Promotional purposes: to feature students in marketing materials, social media, website
content, brochures, or press coverage.
• Internal use: to support session planning, teacher feedback, or archiving performances.
2. Consent
• Parental/Carer Consent: For students under 18, written consent from a parent or carer is
required before any photography or video recording is used for promotional purposes.
• Student Consent: Where appropriate, students will be informed that photography or filming
is taking place.
• Withdrawal of Consent: Parents, carers, or students may withdraw consent at any time by
contacting Discover Artists. Upon withdrawal, we will stop using future images and remove
prior images from online or promotional channels where feasible.
3. Data Protection
All images and videos are considered personal data under GDPR. We will:
• Store all media securely, with access limited to staff or authorised personnel.
• Use images and videos only for the stated purposes.
• Not share personal media with third parties without explicit consent, except where required
by law for safeguarding purposes.
• Retain media only for as long as necessary for educational, promotional, or archival
purposes.
4. Photography and Filming Guidelines
To ensure the safety and privacy of students:
• Staff, freelancers, and visitors are not permitted to use personal cameras, phones, or devices
to take photographs or video during sessions.
• All official photography and filming will be conducted by Discover Artists staff or approved
photographers/videographers.
• Students will not be identifiable in external promotional material without explicit consent
(e.g., first name only or blurred faces if requested).
5. Safeguarding
• Photography and filming will never be conducted in situations where students are in
vulnerable or compromising positions.
• Staff and photographers will follow all safeguarding protocols and comply with the
Safeguarding & Child Protection Policy.
6. Contact
For questions about photography or filming, or to provide or withdraw consent, contact:
Discover Artists: Professional Performance Training
Email: youngperformers@discoverartists.co.uk
✦ This policy ensures that photography and filming at Discover Artists is safe, respectful, and
GDPR-compliant, while allowing students to be celebrated for their achievements.